Information for Sponsors

Attendee Registration

Please use the link below to register all the people from your company who will be attending the meeting.  Diamond sponsors may have up to seven people,  Platinum, Gold and Gold Education sponsors may have up to six people, Sapphire sponsors may have up to five people, Silver sponsors may have up to four people and Bronze sponsors may have up to three people. One additional badge for each level may be purchased for $375.00.

http://www.synovaassociates.com/nicu-leadership-forum/sponsor-registration/meals-guests/

Attendee Directory

Please use this link and fill out all the required information for the Attendee Directory.  In order for your information to be published in the Attendee Directory, you must submit the information by March 1.

http://www.synovaassociates.com/nicu-leadership-forum/sponsor-registration/attendee-directory/

Hotel Accommodations

As a reminder, please book your room at The Wigwam Resort as soon as possible. Call the hotel directly at 623-935-3811 in order to make reservations and mention that you are with Synova Associates 23rd Annual NICU Leadership Forum for the group rate. Or you can register using this link. The room rate is $215 (plus tax). Reservations must be made prior to April 5, 2019; after that date, rooms will be available is space allows.

Exhibit Hall Hours

  • Monday, April 29  – with drinks in the Exhibit Hall from 4:15pm to 6:30pm
  • Tuesday, April 30  – Breakfast in the Exhibit Hall from 7:00am to 8:15am
  • Tuesday, April 30 – 11:45am to 1:00pm with major drawings in the Exhibit Hall at the end.

To ensure maximum participation from our attendees, we will be having a “Passport Game” which requires each participant to visit every vendor in order to be eligible for raffle prizes.

Setup and Take Down

  • The exhibit hall will be open at 10am on Monday, April 29 for set up.  Each booth will include:
    • One skirted 6 foot table (if you need different or additional furniture, you will need to contact the hotel and it will be at your own expense)
    • An 8X10 carpeted space
    • Electricity to power a laptop if you requested it (if you need an additional electrical outlet, you will need to contact the hotel and it will be at your own expense)
    • Place card with company name
    • General overhead lighting

Exhibits must be broken down immediately following the last exhibit time – Tuesday, April 30 at 1:00pm.  Boxes will be delivered as quickly as possible, unless they are stored under your table.  The room must be cleared immediately.

Since we do not contract with an exhibit management company – or a freight carrier – we expect that you will ship your items via UPS, Fed Ex, or your own pre-arranged carrier.  If you do not make those arrangements, your boxes will sit at the hotel.  We do not take any responsibility for any items that are left on the last day.

Booth Placement

Booth assignments will be made as we get closer to the conference.  We try not to place competing companies in close proximity to each other, but we don’t always know who your competition is.  If there is a company you prefer NOT to be next to, or one you WANT to be next to… please let Kimberly Fresch know ASAP at kfresch@synovaassociates.com. Booths cannot be changed once assignments have been made.

Shipping

Please ship all items to:

The Wigwam                                                                                                                  300 East Wigwam Blvd                                                                                                  Litchfield Park, AZ   85340

Hotel: (623) 935-3811

Please include the group name (Synova, NICU Leadership Forum) and your on-site contact person.  Items should not arrive more than three days prior to the conference.

Social Events

We strongly encourage all sponsors to attend our two social events.  This is an excellent opportunity to get to know your customers better.

Our two social events are:

  • Dessert Reception – Monday, April 29 beginning at 7:30pm at Villa 1500
  • Synova Party Dinner/Dance – Tuesday, April 30 at 6:30pm in the Master’s Ballroom

Raffle

All raffles must be done through Synova.  If you have an item that you would like to raffle, please let Kimberly know.  Items valued over $100 will be given away at the end of the second exhibit time in the exhibit hall.  (Winners MUST be present to win.) Items valued at less than $100 will be given away during the Synova party.