Sponsorship Information

Hotel Accommodations

A limited block of rooms is being held at a special group rate of $175 per night (plus tax). The resort fee is waived but there will be a $2/day housekeeping gratuity and a one-time $8 bellman fee. Reservations must be made prior to October 17, 2017; after that date, rooms will be available as space allows.  Please use this link to register or you can call the hotel directly at 1-800-327-0396 and mention Synova Associates 4th Annual  Perinatal Leadership Forum for the group rate. All hotel reservations are guaranteed for late arrival. Air and Ground Transportation Phoenix International Airport is the closest airport to the conference center.  Super shuttle, rental cars, taxis and Ubers are available.

Exhibit Times

(Times are approximate and may vary by 30 minutes)

  • Wednesday, November 8th – 4pm – 6:30pm  – with cocktails in the Exhibit Hall followed by dinner and “The Party!”
  • Thursday, November 9th – 10am – 11:15am  with major drawings in the Exhibit Hall at the end.

To ensure maximum participation from our attendees, there will be a “Passport Game” which requires each participant to visit every vendor in order to be eligible for raffle prizes.

Setup and Take Down

The exhibit hall will be open at 10am on Wednesday, November 8th for set up.  Each booth will include:

  • One skirted 6 foot table
  • A 10X10 carpeted space
  • Electricity to power a laptop (if you need an additional electrical outlet, you will need to contact the hotel and it will be at your own expense)
  • Place card with company name
  • General overhead lighting

Exhibits must be broken down immediately following the last exhibit time- Thursday, November 9th at 11:15am.  Boxes will be delivered as quickly as possible, unless they are stored under your table.  The room must be cleared immediately.

Since Synova does not contract with an exhibit management company – or a freight carrier – we expect that you will ship your items via UPS, Fed Ex, or your own pre-arranged carrier.  If you do not make those arrangements, your boxes will sit at the hotel.  Synova does not take any responsibility for any items that are left on the last day.

Booth Placement

Booth assignments will be made as we get closer to the conference.  We try not to place competing companies in close proximity to each other, but we don’t always know who your competition is.  If there is a company you prefer NOT to be next to, or one you WANT to be next to… please let us know ASAP.

Shipping

Resort will not accept shipments earlier than 7 days prior to the start of the conference.  For further details please contact your Conference Services Manager.

Oversized shipments must be approved by the Catering/Conference Services Manager in advance.  Please contact Jay Ozanne at Office: 623.856.1039 | Fax: 623.935.5691 | JOzanne@WigwamArizona.com

The Resort does not accept responsibility for loading, unloading or placement of these shipments.  Special arrangements must be made between the exhibiting party and the contracted delivery company.  No shipments or deliveries are to be delivered to the Front Desk.  The Resort’s delivery entrance is located on Neolin Avenue past the main entrance.

Note:  Please make copies of the carrier’s tracking/airbill numbers and keep in your possession until you receive your boxes.  This will enable the Resort to immediately track any shipments and insure that your Carrier has delivered them.

Please number all boxes in a series and address each box as follows:

The Wigwam Resort & Golf Club
300 E. Wigwam Boulevard
Litchfield Park, AZ 85340

Attention: (Group Name)
(Group Contact/Conference Service Manager)
Please hold for arrival on: MO/Day/Year

Note: Outgoing Shipment charges may be billed to your Master Account when using UPS, Airborne, and US Mail Service.  All other shipping methods will require a credit card or your Carrier Billing Account Number (i.e. Federal Express).

Social Events

We strongly encourage all sponsors to attend our social event.  This is an excellent opportunity to get to know your customers better.  Our social event is:

• Dinner/BINGO/Dance at 6:30pm on Wednesday, November 8th

Raffles

All raffles must be done through Synova.  If you have an item that you would like to raffle, please let us know.  Items valued over $100 will be given away at the end of the second exhibit time in the exhibit hall.  (Winners MUST be present to win.) Items valued at less than $100 will be given away during the Dinner/BINGO/Dance.