NICU Leadership Forum Sponsor Information

ATTENDEE DIRECTORY

If you have not already completed the submission for your company profile page, please click here to complete the form. In order for your information to be published in the Attendee Directory, you must submit the information by February 1, 2026.

COMPANY REPRESENTATIVES

If you have not completed the name badge registrations for your company representatives attending, please click here to register all the people from your company who will be attending the meeting. Deadline is March 1, 2026.

• Diamond sponsors: up to 8 representatives
• Platinum and Gold sponsors: up to 7 representatives
• Sapphire sponsors: up to 5 representatives
• Silver sponsors: up to 4 representatives
• Bronze sponsors: up to 3 representatives

HOTEL ACCOMMODATIONS 

The Sunseeker Resort
5500 Sunseeker Way
Charlotte Harbor, FL 33980
833-914-7300

A limited block of rooms is being held at a special group rate. Reservations must be made prior to March 19, 2026; rooms will be available as space allows.

Rooms can be booked here.

SHIPPING

We are partnering with Alliance Exposition for drayage services. You will receive an email directly from Alliance with all of the shipping details and exhibitor services they provide.

SETUP, TAKE DOWN AND EXHIBIT TIMES

(Times are approximate and may vary by 15 minutes)

Monday, April 13th

• Exhibit Hall Set Up 9:30am – 2:15pm
• Sponsor-only Networking Event – COMING SOON!
• Exhibit Hall Open 3:30 – 6:30pm with drinks and appetizers

Tuesday, April 14th

• Exhibit Hall Open  8:30am – 10:10am with refreshments
• Exhibit Hall Prize Drawing  10:10am – 10:30am for the Passport Game
• Exhibit Hall Take Down 10:30am. Exhibits must be broken down immediately. Stored boxes and crates will be delivered as quickly as possible.

To ensure maximum participation from our attendees, we will be having a “Passport Game” in order to be eligible for raffle prizes.

STANDARD BOOTH OFFERINGS AND PLACEMENT

Each booth will include:

• One skirted 6 foot table and two chairs
• 10 X 8 carpeted space
• Electricity to power a laptop if you requested it when registering (if you need additional electrical needs, you can order this at your own expense)
• Place card with company name
• General overhead lighting
• Lead retrieval is provided at no additional cost for all registered company representatives through the conference app.

Booth assignments will be made as we get closer to the conference. We try not to place competing companies in close proximity to each other, but we don’t always know who your competition is. If there is a company you prefer NOT to be next to, or a partnering company you WANT to be near, please let Kimberly Fresch know ASAP at kfresch@synovaassociates.com.

*NEW* EXHIBIT HALL “SPONSOR SOCIAL”

By popular request, we will open the exhibit hall (and bar) for company representatives to network and share innovation before the attendees arrive.

• Monday, April 13th TBD-Before the attendees arrive @ 3:30pm
• Synova staff and board members will be present to welcome you

SOCIAL EVENT

We strongly encourage all sponsors to attend our social event on Tuesday, April 14th from 6:30-9:30pm. This is an excellent opportunity to get to know your customers better in a more “relaxed” setting. This is the evening after the exhibit breakdown, so make your travel plans to depart on Wednesday, April 15th. The party theme and final details will be communicated a few weeks before the event. 

RAFFLE ITEMS

All raffles must be done through Synova and donated for the Passport Game. Items will be given away during the end of the Exhibit Hall Prize Drawing on Tuesday. (Winners MUST be present to win.)

Due to individual hospital guidelines and compliance issues for nurse leaders, Synova can no longer accept product samples as raffle items. We recommend that sponsors consider other types of items to submit for the raffle such as gift cards, gift certificates, educational resources, professional development opportunities, tech items, and small gifts that will be easy to carry home. These items are appreciated by the attendees without raising any compliance concerns.

Any questions? Contact Kimberly Fresch at kfresch@synovaassociates.com.